// REF-004 — SERVICE CATALOG
Three Accounting Services for Property Investors
Structured around the accounting work real estate investors actually need — monthly portfolio accounting, 1031 exchange documentation, and portfolio-level analysis.
← Back to Home// SECTION 01 — OVERVIEW
How the Services Are Structured
Prismold offers three services, each with a defined scope and stated price. They can be engaged independently or in combination, depending on what your portfolio currently needs.
Monthly accounting covers ongoing record-keeping for the properties you own. The 1031 exchange service is project-based, tied to a specific transaction. Portfolio analysis is a periodic review engagement — typically once per year or when a major decision is being evaluated.
Pricing is fixed within each service scope, not hourly. If something falls outside standard scope, that's discussed before the work begins — not billed after the fact.
// QUICK REFERENCE
// SERVICE-01 — ONGOING
Real Estate Accounting
$550 / month
Monthly accounting for property investors — covering income tracking, expense categorization, depreciation schedule maintenance, and year-end workpaper preparation. Organized per property within a consolidated system.
// WHAT'S INCLUDED
- → Monthly bank and credit card reconciliation, per property
- → Rental income recording with unit-level detail where applicable
- → Expense categorization aligned with Schedule E requirements
- → Depreciation schedule maintenance across all properties
- → Capital improvement vs. repair categorization
- → Monthly property-level income and expense report
- → Year-end Schedule E workpapers for your CPA
- → Lender-ready income documentation on request
// FITS INVESTORS WITH
One or more rental properties who want organized per-property accounting maintained throughout the year. Particularly suited to investors planning to scale their portfolio, who want a system that grows with them.
View Full Details →// SERVICE-02 — PROJECT-BASED
1031 Exchange Documentation
$900 per exchange
Financial documentation and schedule preparation for like-kind exchanges under IRC Section 1031. Covers the accounting side of the transaction — timeline tracking, deferred gain schedules, and replacement property basis calculations — to support your qualified intermediary and tax preparer.
// WHAT'S INCLUDED
- → Relinquished property financial summary at time of sale
- → Exchange timeline documentation (45-day and 180-day period tracking)
- → Boot and mortgage relief calculations
- → Deferred gain schedule preparation
- → Replacement property carryover basis calculation
- → New depreciation schedule setup for acquired property
- → Workpaper package for your tax preparer's Form 8824
// NOTE ON SCOPE
This service covers the accounting and documentation preparation for a 1031 exchange. It does not replace the role of a qualified intermediary (required for the exchange itself) or a CPA (required for tax filing). Coordination with both is included.
View Full Details →
// SERVICE-03 — PERIODIC REVIEW
Property Portfolio Analysis
$1,400 per review
A comprehensive financial review of your property holdings. Covers property-level performance, portfolio-wide metrics, and a written summary of findings — intended to give you a clear picture of where your portfolio stands before making investment decisions.
// WHAT'S INCLUDED
- → Per-property income and expense review over a defined period
- → Net Operating Income (NOI) calculation per property
- → Occupancy analysis and vacancy cost summary
- → Expense ratio and operating efficiency metrics
- → Comparative property performance within the portfolio
- → Debt service coverage overview where applicable
- → Portfolio-level consolidation across all holdings
- → Written findings summary with key observations
// TIMING
Most clients commission a portfolio analysis annually, or ahead of a significant decision — acquiring a new property, considering a disposition, or preparing for a refinancing. The review takes approximately two to three weeks depending on portfolio size and record quality.
View Full Details →// SECTION 05 — REFERENCE TABLE
Service Comparison at a Glance
A side-by-side view of the three services to help identify which one or combination fits your current needs.
| // Attribute | RE Accounting | 1031 Docs | Portfolio Analysis |
|---|---|---|---|
| Engagement Type | Ongoing monthly | Per transaction | Periodic review |
| Price | $550/month | $900 flat | $1,400 flat |
| Primary Output | Monthly property reports + year-end workpapers | Deferred gain schedules + Form 8824 workpapers | Portfolio metrics report + written findings |
| Duration | Continuous — no fixed end | Exchange timeline (typically 6–8 months) | 2–3 weeks per review |
| Can Combine With | 1031 documentation, portfolio analysis | Monthly accounting | Monthly accounting |
// SECTION 06 — FIT ASSESSMENT
Who These Services Fit
Not every investor needs all three services. Here's a practical look at the situations each one is designed to address.
// RE ACCOUNTING — FITS
- — Investors managing 2+ rental properties who want organized, per-property records
- — Portfolio owners whose year-end CPA work requires more time than it should
- — Investors planning to refinance or acquire additional properties in the next 12–24 months
- — Anyone whose current bookkeeper isn't familiar with Schedule E or real estate depreciation
// 1031 DOCS — FITS
- — Investors actively planning or executing a like-kind exchange
- — Anyone whose current accountant has limited 1031 experience and needs the accounting preparation handled correctly
- — Investors who want the deferred gain schedule documented from the transaction date rather than reconstructed at tax time
- — Cases where the replacement property basis calculation involves cost segregation or improvements
// PORTFOLIO ANALYSIS — FITS
- — Investors evaluating whether to hold, refinance, or sell specific properties
- — Portfolio owners preparing for a new acquisition who want clarity on current performance before adding leverage
- — Investors entering a partnership or bringing on equity who need a documented performance record
- — Anyone who hasn't reviewed portfolio-level metrics recently and wants an organized baseline
// SECTION 07 — GETTING STARTED
How Engagements Begin
The same four steps apply to all three services, with some variation in what happens at each stage.
01
— INQUIRY
Initial Contact
You submit the contact form or reach out by email. A brief description of your portfolio and what you're looking for is enough to start. We'll follow up within one business day.
02
— SCOPING CALL
Portfolio Review
A 20–30 minute call to understand your property mix, current record state, and what you need from accounting. We use this to confirm which service or services fit and what onboarding will involve.
03
— PROPOSAL
Scope and Price
We send a written scope document outlining exactly what's included, the price, and what you'll need to provide. No ambiguity about what is and isn't covered before anything starts.
04
— ONBOARDING
Records Setup
We collect your existing documents, configure the accounting structure for your portfolio, and establish baseline records. For ongoing accounting, the first month includes the setup work.
// SECTION 08 — QUESTIONS
Common Questions
Practical answers to the questions that come up most often before an engagement begins.
Do I need to switch accounting software?
Not necessarily. We work within whatever platform makes sense for your portfolio. If your current setup is functional but not optimally organized, we can restructure it. If you're starting fresh or your existing system genuinely doesn't support per-property tracking, we'll recommend something more suitable and handle the setup.
Can I start with just the portfolio analysis before committing to monthly accounting?
Yes. The three services are independent and can be engaged separately. A portfolio analysis is a reasonable first engagement if you want to understand where your records currently stand before deciding whether ongoing accounting is worth the investment. There's no obligation to continue after a single project.
What if my current records are in poor shape?
Disorganized records are a common starting point. The onboarding call gives us a clear picture of what you have and what's missing. Depending on the state of your records, there may be additional setup time required at the start of an engagement — we'll quantify that clearly before you commit. We'll tell you honestly what's recoverable and what isn't.
Does Prismold file tax returns?
No. Prismold provides accounting support and documentation preparation — not tax filing. We prepare the workpapers, schedules, and organized records that your CPA uses to complete your return. If you don't have a CPA, we can often suggest qualified professionals we've worked with. The distinction matters: we prepare the records, your CPA files the returns.
// SECTION 09 — NEXT STEP
Not Sure Which Service Fits?
A brief conversation about your portfolio is usually enough to identify the right starting point. We're not trying to sell you on services you don't need — just trying to understand whether what we do is actually a fit for your situation.
Start a Conversation →